PA/PTA President or Co-Presidents 

• conducts and chairs all PA/PTA meetings 

• builds consensus through parliamentary procedures 

• coordinates the work of the Executive Board officers and committees of the association 

• signs PA/PTA checks 

• is the primary representative to the appropriate Presidents’ Council 

• serves as a mandatory member of the School Leadership Team

 • plans agendas for general membership meetings with Executive Board officers 

• encourages parent involvement and member participation • appoints chairpersons of PA/PTA committees (fund-raising, hospitality, etc.) 

• assists with the June transfer of all PA/PTA records to the incoming Executive Board

PA/PTA Treasurer 

• keeps a record of all income received by the PA/PTA 

• keeps a record of all PA/PTA expenses 

• provides a written Treasurer’s report at each PA/PTA meeting 

• contributes to the development of the PA/PTA proposed budget 

• prepares the January Interim PA Financial Report, June Annual PA Financial Report and all other monthly reports (i.e., fundraising activity reports, monthly Treasurer reports) 

• deposits money in the PA/PTA checking account • signs PA/PTA checks • assists with the June transfer of PA/PTA financial records

PA/PTA Recording Secretary 

• records motions, votes, decisions, financial activity, reports and discussion at all association meetings (minutes) 

• shares minutes at each general membership meeting for review and adoption by the membership 

• ensures that PA/PTA records are available to the general members upon request and reasonable notice 

• prepares responses to all incoming correspondence 

• maintains an accurate file of all incoming and outgoing correspondence 

• prepares all meeting notices and agendas for distribution at association meetings 

• receives all of the association’s mail and directs mail to the appropriate Executive Board officer