PA/PTA President or Co-Presidents

• conducts and chairs all PA/PTA meetings

• builds consensus through parliamentary procedures

• coordinates the work of the Executive Board officers and committees of the association

• signs PA/PTA checks

• is the primary representative to the appropriate Presidents’ Council

• serves as a mandatory member of the School Leadership Team

• plans agendas for general membership meetings with Executive Board officers

• encourages parent involvement and member participation • appoints chairpersons of PA/PTA committees (fund-raising, hospitality, etc.)

• assists with the June transfer of all PA/PTA records to the incoming Executive Board

PA/PTA Treasurer

• keeps a record of all income received by the PA/PTA

• keeps a record of all PA/PTA expenses

• provides a written Treasurer’s report at each PA/PTA meeting

• contributes to the development of the PA/PTA proposed budget

• prepares the January Interim PA Financial Report, June Annual PA Financial Report and all other monthly reports (i.e., fundraising activity reports, monthly Treasurer reports)

• deposits money in the PA/PTA checking account • signs PA/PTA checks • assists with the June transfer of PA/PTA financial records

PA/PTA Recording Secretary

• records motions, votes, decisions, financial activity, reports and discussion at all association meetings (minutes)

• shares minutes at each general membership meeting for review and adoption by the membership

• ensures that PA/PTA records are available to the general members upon request and reasonable notice

• prepares responses to all incoming correspondence

• maintains an accurate file of all incoming and outgoing correspondence

• prepares all meeting notices and agendas for distribution at association meetings

• receives all of the association’s mail and directs mail to the appropriate Executive Board officer